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Home | Volunteer Vacancies | Administrator to the Board of Trustees

Administrator to the Board of Trustees

31 August, 2016 to 30 September, 2016
When do you need the volunteer?: 
What type of volunteering: 
15-20 hours
Contact Details: 
Please contact

Job Title:                                             Administrator to Board of Trustees

Location:                                             Eikon HQ, Fullbrook School, Selsdon Road, New Haw, Surrey and home based

Hours:                                                 Quarterly – 15-20 hours around Board meetings, 1-2hours/week at other times

Contract:                                             Voluntary

Responsible to:                                   CEO, with close liaison with Chair of Trustees

The Administrator to the Board of Trustees plays a key role in the preparation and running of the Board meetings.  They will ensure the smooth running of meetings, prepare meeting agendas and collate supporting papers, take accurate minutes and be a principle source of communication between the Trustee Board, CEO, and SLT.

The Administrator to the Board will develop an understanding of the charity’s governance and the work of its various committees and will provide support to their Trustee Chairs, including preparing agendas and taking minutes where agreed. They will also help the Chair in the recruitment process for Trustees as appropriate with input support from HR.

You will be part of a very committed and rapidly developing, warm and friendly organisation where your work will be greatly appreciated by the Chair, CEO and senior team.  If you wished, there could be the opportunity over time to get involved with other areas of Eikon’s work with young people.

Key tasks and experience

The skills and experience we are looking for would ideally include previous Administrator experience, and the organisational skills vital for the preparation of papers and the efficient running of meetings.  

The Administrator to the Board will

·         Possess excellent organisation, communication and IT skills and be familiar with maintaining confidentiality at all times

·         Have good written and oral communication skills as well as good listening skills.

·         Be able to take and produce high quality minutes and to maintain filing and paperwork and keep it up to date.

·         Be able to work independently and in a team and use their own initiative as well as take direction well

·         Have good time-keeping skills

·         Show the ability to work at times convenient to the Board of Trustees including evenings and occasional away day meetings


·         Preparing agendas in collaboration with trustees leading sub-committees

·         Co-ordinate the production of regular Board reports, and collate supporting papers

·         Take minutes and maintain action logs

·         Assisting the CEO and chair with general communications to Eikon’s Trustees

Key relationships

Chair of Board, CEO, Board of Trustees members, Senior Leadership Team members (Head of Youth Work, Head of Fundraising and Communications, Head of Operations, Head of Finance, Head of Innovation & Development)

More about Eikon 

Eikon is a Surrey based charity that has been working in the local community for almost two decades, providing long-term support to some of the county’s most vulnerable young people and their families. Over recent years the charity has grown significantly and last year we supported over 1,500 young people through programmes in secondary schools, youth centres and out in the community. Eikon’s vision is to develop happy, thriving and resilient young adults who are able to contribute positively to society.


Eikon delivers a variety of programmes that confront social issues facing young people today. We believe strongly in early intervention - helping young people overcome issues before they become significant problems; providing a fence at the top of the cliff rather than an ambulance at the bottom. We have learned that young people most “at risk” need a more personalised and sustained support than is available through other services, often over many years.

Eikon is all about young people and we have worked with around 1,500 young people this year. Young people tell us about the support, encouragement and guidance they received, which helped transform their lives; schools tell us that our involvement with young people has a positive impact on their attitudes and behaviour, which leads to increased attainment; and our funders and partners across the county tell us Eikon can be relied upon to deliver quality. The common objective across all our work with young people is that young people experience someone who believes in them and instils confidence and hope, which gives them the strength and motivation to achieve their goals.

Eikon’s aims and objectives

·         To inspire greater self-confidence, aspiration, and resilience in young people

·         To enable young people to make positive, independent decisions when faced with difficult challenges in their lives

·         To help young people become positive citizens in their community

·         To dramatically reduce the need for subsequent intervention, and costly remedial action later in life 


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